- C.
Personnel File
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- 1. Only one (1)
official file shall be kept for each Teacher in the District
and such file shall be kept in the central administra-tive office.
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- 2. Each Teacher
shall have the right to review, or may designate by written authorization
a representative to review the contents of his/her official personnel
file maintained at the administrative office. The District may
require reasonable advance notice from the Teacher or designee
to review the personnel file. If such notice is required, it
shall not be greater than two (2) full business days prior to
the date requested for review. Neither the Teacher, nor a representative,
shall have the right to review any document, or other material,
which is exempt from disclosure under the Personnel Records Review
Act, 820 ILCS 40/10.
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- 3. All non-exempt
communications including evaluations by supervisors or administrators,
commendations, and validated complaints directed toward the Teacher
which are included in his/her official personnel file shall be
signed and dated by the Teacher prior to being placed in the
file. The Teacher must sign the written material when shown;
however, the signature does not indicate agreement. The Teacher
shall have the right to attach dissenting material to any non-exempt
item in the file. A copy of any material placed in a personnel
file shall be provided to the Teacher at the same time that the
material is shown to the Teacher, unless the material is exempt
from disclosure.
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- 4. Any written
complaints or letters of discipline which address behavior which
has jeopardized a safe school environment may remain in the Teacher's
file and may be used for discipline. However, upon a Teacher's
request, all other written complaints or letters of discipline
will be expunged from the Teacher's file three (3) years after
the date they are placed in the file and cannot be used for disciplinary
purposes unless there is another complaint or letter of discipline
of a similar nature against the Teacher during the three (3)
year period. In the event of a subsequent disciplinary complaint
or letter of a similar nature, all related disciplinary materials
shall remain in the Teacher's personnel file until three (3)
years from the last date of discipline. Any complaints placed
in a Teacher's file prior to the ratification date of this agreement
will be handled in accordance with the terms of the 1996-2006
agreement.
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